How to Notarize a Power of Attorney Online (State-by-State Overview)

Introduction

In an increasingly digital world, getting a Power of Attorney (POA) notarized no longer means scheduling an in-person appointment and traveling to the notary’s office. Thanks to remote online notarization (RON) technology and updated state laws, you can notarize your POA from wherever you are. In this article, we’ll walk you through how to notarize a POA online — including a state-by-state overview of key requirements — so you can move forward confidently and securely.

1. What Is a Power of Attorney (POA)?

A Power of Attorney is a legal document where one person (the “principal”) gives another person (the “agent” or “attorney-in-fact”) authority to act on their behalf. Common POA types include:

• General POA — broad authority covering many acts

• Durable POA — remains valid if the principal becomes incapacitated

• Special or Limited POA — for specific acts only

• Healthcare or Medical POA — focuses on medical decisions

Because your POA grants significant legal rights, notarization is typically required to make the document valid and enforceable.

2. Why Online Notarization (RON) Changes the Game

Remote Online Notarization (RON) uses audio-visual technology to allow a notary and the signer to complete the notarization remotely. Many U.S. states now permit RON, allowing POAs to be notarized online legally. For example, the National Association of Secretaries of State (NASS) confirms that 47 states plus the District of Columbia allow remote e-notarization. NASS+2OneNotary+2

Benefits of RON for POAs:

• Complete from home or office — no travel needed

• Cross-state signers possible (depending on state law)

• Faster, convenient process — ideal for time-sensitive matters

• Secure ID verification and digital audit trails

  
  

3. Step-by-Step: How to Notarize a POA Online

Step A: Select a RON-certified notary or platform

Make sure the notary or platform is compliant in your state.

Step B: Upload your POA document (and any additional forms)

Ensure your document is finalized before the session.

Step C: Verify your identity through audio/video and ID verification

Many platforms use knowledge-based authentication or credential analysis.

Step D: Attend the RON session

Join via webcam, sign electronically, and the notary will affix their digital seal.

Step E: Download notarized document & store securely

You’ll often receive a tamper-evident certificate or PDF copy.

Step F: Follow any state-specific recording or registration rules

Some states require the notarized POA to be recorded or retained.

4. State-by-State Quick Overview for Online POA Notarization

Use the table below as a starting point — always check your state’s current rules since laws vary.

State	RON Permitted?	Notary Commission State / Signer Location Notes
Indiana	✅ Yes (permanent law)	Notary commissioned in Indiana; principals may be located elsewhere under certain conditions NotaryCam+1
Texas	✅ Yes	Large RON adoption; platform-verified digital seal required NotaryCam
California	🚧 Limited / forthcoming	California’s SB 696 will allow RON starting in 2024; check for updates MBA
…	…	…

⚠ Note: The above is illustrative — for your specific POA you should confirm current state law and any recording/filing requirements.

5. Key Considerations for POAs When Using RON

✔ Choose the Correct Document Format

Ensure you’re using a state-approved POA form and that electronic signatures are valid in your jurisdiction.

✔ Confirm the Notary’s Commission & Platform

The notary should be licensed in the right state and using a RON system approved by that state.

✔ Multi-State and Out-of-State Signers

If the principal and agent are in different states, or the notarization is performed across state lines, check whether interstate notarization is allowed under that state’s rules.

✔ Recording and Retention Requirements

Some states require notarized documents to be recorded (especially real estate POAs) or retained by the notary for a period.

✔ Plan for Witnesses (If Required)

Certain POAs may also require witnesses in addition to notarization — check your state’s statute.

6. How Our Service Helps You

At Owen's Document Services, we specialize in estate-planning notarizations via RON and mobile services. Whether you’re located in Indiana or across the country, we handle:

• Secure online notarizations for POAs

• Proper identity verification and record keeping

• Guidance on state-specific rules for notarization and recording

• Evening/weekend availability for urgent matters

Click here to schedule your appointment and let us simplify the notarization process so you can protect your legacy with confidence.

7. FAQ: Online POA Notarization (via RON)

Q: Can I notarize a POA online if I’m outside the U.S.?

A: Possibly — many states allow their commissioned notaries to conduct RON sessions with signers physically located abroad, but each state has its own rules.

Q: How quickly can a POA be notarized online?

A: In many cases, once you’re verified and your documents are ready, the session lasts 15-20 minutes and you’ll receive your notarized file immediately.

Q: What if my state doesn’t yet allow RON?

A: If RON isn’t permitted, we can arrange a mobile or in-person notarization in your state or coordinate with a notary in a state that allows online notarization and that accepts out-of-state principals.

Conclusion

Notarizing a Power of Attorney online is not only possible—it’s fast, convenient, and secure when done through a qualified RON provider. With the growing number of states recognizing remote notarization and our specialized service, you can get your POA notarized with confidence, no matter where you are. Contact us today to get started.

Estate Planning Notarization